Moving offices might seem like an unnecessary expense, especially during a financial crisis in the company. But if your company hasn’t been doing well or if your productivity levels are low, it might be a good idea to move your office.
Moving your office will give you an opportunity to relocate to a place where your brand is received better and where you have a bigger consumer base. It’ll also let your company take a fresh start—shaking away all the financial recessions that might have taken place previously. It can also uplift the morale of your employees—after all, who doesn’t want to work in a sleek and aesthetic office? Give your office the new space it needs!
Here are some helpful tips on moving an office efficiently:
Don’t Wing It
Regardless of how big of a procrastinator you are, you cannot wing it when it comes to moving your office. In order to keep the work going while simultaneously moving your home, you need to make sure that the team starts planning for the move really early.
You can’t ask your employees to stay back the night before the moving day and help in packing up the entire office. There will be staplers, boxes, documents and filed all over the place and none of you will be able to find the important items. To move your office efficiently and successfully—without losing your mind—plan the move a few months before you actually have to move it.
A blueprint of your new space will help your team decide what to take and what to leave behind. It’s also a great way to declutter all your outdated and unnecessary documents.
Appoint a Move Manage and Get Your Team Involved
If you’re the boss of the company, you already have a lot to take care of before the move. Appointing a move manager is a great idea because they’ll be able to pay attention to and manage the smaller but important things that you can’t take care of.
Moreover, asking each of your employees to pack their own desks first is a smart way to begin packing. Once you’re done with each individual’s desk, you can move on to shared spaces like the kitchen, the documentation room, the meeting room or the security office.
Inventory and Audit
Moving your office can be messy and it runs the risk of confidential data and intellectual property theft. Making sure that everything in the office is taken into account and recorded before and after the move can save you from a lot of damage and productivity loss.
You also need to keep track of which person was assigned what room to pack so that if anything goes missing, you know who to ask without losing valuable time.
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